Institutional Accounts

6400-6499 Series: Fees, Leases and Overhead Costs

6400 - Insurance Premiums  
Premiums for medical, liability, personal accident, property, vehicles (comprehensive & collision), fidelity bonds and worker's compensation .
6401 - Other Costs Bud Only  
Other Costs Budget Only
6402 - Hlth and Dependent Care Reimb  
Reimbursement to University employees for Health and Dependent care expenses as part of the Flex benefit program.
6404 - Royalties and Copyrights  
Royalties and copyrights paid to individuals, organizations and government agencies.
6405 - Duties Licenses and Misc Fees  
Fees paid to organizations, government agencies, credit card companies, etc., for conference registrations, certifications, renewals, late fees, etc.
6406 - Gift Administrative Fee  
Administrative fee for all gift accounts that are deposited directly through the University.
6407 - IT Software Maintenance & Fees  
Charges for maintenance or ongoing support of software, includes:

a. Periodic Maintenance Costs (i.e. Annual)

b. Initial Software Support or Maintenance costs

c. Contracts for ongoing software upgrades, bug and security fixes, patches, etc.

d. Fees associated with software usage

6410 - Bad Debt Expense Net Recovery  
Write off accounts of uncollectible accounts receivable net of recoveries.
6411 - Licenses and Fees Bud Only  
Licenses and Fees Budget Only
6415 - Claims Expense  
Payment to third party for claims against the University. For use by the Risk Management Office only.
6420 - Memberships  
Memberships in professional and scientific organizations.
6430 - Rentals and Leases Noncapital  
Rental and operating (non-capitalized) lease payments made to organizations, businesses, government agencies and individuals for use of property.

- Vehicle rental is included with 6058 - MOTOR VEHICLE RENTAL

- Multi-Use Copiers is included with 6431 - IT HARDWARE RENTALS AND LEASES

- Rentals of Information Technology Equipment is included with 6431 - IT HARDWARE RENTALS AND LEASES

6431 - IT Hardware Rentals and Leases  
Rental and operating (non-capitalized) lease payments made to organizations, businesses, government agencies and individuals for use of Information Technology equipment. Includes printers and multi-use copiers.
6432 - Rent Lease Of Facility Noncap  
Rental and non-capitalized lease payments for facilities including meeting room rentals and set up, real property rentals and residence halls. For payments made to individuals, use 5991 - RENTALS PAID TO INDIVIDUALS.
6433 - Rents & Leases Bud Only  
Rents & Leases Budget Only
6435 - Lease Equip Purchase Acquisiti  
Payments for leased equipment that do not meet the criteria for a capital lease as determined by Capital Assets Management.
6440 - Int Exp Fed Balances On Grants  
Includes payments to federal agencies for interest earned on positive daily balances.
6445 - Interest Expense Late Payment  
To record service charges for late payments to vendors.
6450 - Retirement Of Indebt Int Bonds  
The payment of interest to bondholders out of Retirement of Indebtedness Plant Funds.
6455 - Interest Expense Bud Only  
Interest Expense Budget Only
6460 - Retirement Of Indebt Int Notes  
The payment of interest to holders of promissory notes on funds borrowed by the University out of Retirement of Indebtedness Plant Funds.
6461 - Ret Indebt Int Notes-Intrdept  
(For Interdepartmental Use Only). Interest Expense charged to departments for participation in Equipment Purchase Program & Internal Loans.
6470 - Interest Expense Leases  
Interest expense recognized from leased right-to-use assets.
6474 - Univ Shared Services Costs  
Effective for use FY2017: Costs for services provided by University Shared Services.(When using this institutional account, it must be used for both the debit and the credit).
6475 - Overhead University Admin Serv  
The allocation of University Administrative Service costs to income-producing funds as calculated and charged by the University Business Office.(When using this institutional account, it must be used for both the debit and the credit).
6476 - Overhead Corp Org Admin Serv  
The allocation of Corporation or Organizational Administrative Service costs as calculated and charged by a corporation or organizational unit to its departments. (Excludes State Appropriated Funds).(When using this institutional account, it must be used for both the debit and the credit).
6477 - Overhead Department Admin Serv  
The allocation of Departmental Administrative Service costs as calculated and charged by a department to its sub departments including the Iowa Memorial Union, medical services, Facilities Management, and student fraternities and sororities. (Excludes General Education Funds and Special Purpose Appropriations and when this institutional account is used, it must be used for both the debit and credit).
6478 - Other Overhead Bud Only  
Other Overhead Budget Only
6480 - Taxes  
Taxes including excise, property, public school tuition and transportation, stock transfer, and unrelated business income taxes, penalties, and interest.
6485 - Loan Cancellations Principal  
Loan Fund Only (FUND 530).
6486 - Loan Cost Principal Bud Only  
Loan Cost Principal Budget Only
6490 - Loan Write Off Principal  
Loan Fund Only (FUND 530).
6495 - Loan Collection Cost Principal  
Loan Fund Only (FUND 530).

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