Master File Key Element: Cost Center

42 Character Master File Key
    XXX - XX - XXXX - XXXXX - X - XXXXXXX - XXXX - XXX - XXXXX - XX - XXXX - XX    
Length: 4 characters
Description: The cost center element will be used to indicate if it is identifying building codes, faculty codes or open access numbers as described below.

Building Codes: 0001 - 0999
Description: This portion of the cost center element will be used by Central Administration to indicate the specific building code affected by a transaction. It is used to track building, other improvement and repair costs that will be capitalized or expensed.
Required: Yes, for the following institutional accounts:
  • 6260 Repair/Maintenance-Bldgs & Land Improvements
  • 6700 Land
  • 6710 Land Improvements
  • 6715 Infrastructure
  • 6720 Buildings
Restrictions: Central Administration requests new building codes and Accounting & Financial Reporting must approve them before adding to the Chart of Values database.
Default Value: This element always requires a valid building code.
Example: 0003 Chemistry-Botany Building

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Faculty Codes: 1000 - 8999 (Blocks assigned per Org Unit)
Description: This portion of the cost center element will be used by organizational units or departments when they desire to track individual faculty codes for revenue and/or expense transactions. Individual faculty codes may be used accross multiple organizational units or departments.
Required: Yes, if defined by the department; otherwise no.
Restrictions: Accounting & Financial Reporting must approve a new faculty code before adding it to the Chart of Values database.
Default Value: 0000

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Open Access Numbers: 9000 - 9999
Description: This portion of the cost center element will be used by an organzational unit or department for any additional breakdown which may be necessary.
Required: Yes, if defined by the department; otherwise no
Restrictions: None

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