The Budget Reference Field (BRF) is assigned to externally-sponsored projects (funds 500/510 with Grant/Program that begins with '1' or '2') and their related cost sharing accounts and salary cap accounts (Grant/Program that begins with a '3').
The BRF is assigned by Grant Accounting. When a sponsor requires incremental tracking of cumulative expenditures for a project (often identified as separate budget periods), the BRF will increase incrementally ('01', '02', '03', etc.) for each budget/incremental period. The general ledger will automatically default new transactions to the highest assigned BRF. Any necessary adjustments to prior BRFs must be done by Grant Accounting. If a project does not require incremental tracking, the BRF will generally be assigned as '01' for the entire project. The BRF for salary cap accounts (Grant/Program of 31111111) will always be assigned as '01'.
||Only used with WhoKeys with Grant/Program numbers that begins with '1', '2', or '3'. For all others, the BRF is not assigned and this field will be blank.
||Blank, unless WhoKey with Grant/Program number that begins with '1', '2', or '3', then required.